Job Description: ATTENTION: This job announcement will close at 11:59 pm Eastern Time on either: (A) December 1, 2025, or (B) The date that 100 applications are received; whichever occurs first. If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59 pm that day will be given consideration, including those in excess of 100. The Calvert County Sheriff’s Office is seeking an Office Specialist I, this position will perform work and focus primarily on the administrative side of warrants processing as well as providing administrative support with Orders of Protection, Peace Orders and working with the Courts and Sworn Personnel as needed. Work is performed under Office Specialist II Warrants Unit Supervision to include collaboration and coordination with the additional areas of need. This position requires strong attention to detail, prioritization and re-prioritization of time sensitive, confidential duties as they arise, as well as the ability to be flexible in assisting with required work through guidance, collaboration and instruction provided by various areas. Essential Functions include: Assist the Warrant Unit with timely entry, closing and filing of criminal and civil documents received from the courts, daily communication with other law enforcement agencies and the public, review court dockets, backup to the Special Projects Coordinator with handling and processing of Orders of Protection and Peace Orders. Performs secretarial and office management work in a variety of locations in support of unit operations. The work involves serving as secretary to an administrative or management position, which may entail oversight for a County wide program, but whose essential job requirement is acting as principal office assistant to the unit with responsibility for the provision of office support services to the unit and its staff. The work requires training and prior experience in office clerical work. The work is performed under general supervision of administrative staff. Performs secretarial and office management work in a variety of locations in support of unit operations. The work involves serving as secretary to an administrative or management position, which may entail oversight for a County wide program, but whose essential job requirement is acting as principal office assistant to the unit with responsibility for the provision of office support services to the unit and its staff. The work requires training and prior experience in office clerical work. The work is performed under general supervision of administrative staff. Essential Job Functions Manages supervisor's schedule and maintains supervisor's calendar; makes appointments, sets up meetings, makes room reservations and other arrangements as needed. Monitors the budget and financial duties, including procurement, accounts receivable, and payment of invoices. May manage and update public sources of information such as a website or reservation system. Coordinates and prepares budget for a division or unit; may do cost estimates for materials and supplies. Issues and safeguards building keys to staff, county employees and outside entities as necessary. Composes correspondence, memoranda and reports in response to recurring inquiries and as deemed appropriate. Keeps supervisor and unit staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor's review; prepares memos, notes and reports for supervisor. Communicates throughout the County and with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known, or as otherwise authorized. Ensures compliance with established policies and procedures regarding office services, County protocols, and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office. Receives and examines data regarding substantive operations of the unit for accuracy and initiates follow up steps to clear up discrepancies, notifies parties of changes in procedures or requirements, instructs others in procedures and in other ways ensure that the data are accurate and acceptable for use; maintains databases and data files; manages information to and generates reports. Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services. Assists the public, clientele, and others in accessing and making use of office/department services by advising them regarding their needs and services provided. Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding office/department operations. Receives, screens and routes mail; directs items to other staff or County offices as appropriate. Processes information by keying data into computer databases and other computerized record systems; codes and verifies data; updates, edits and corrects data files; produces computer printouts. Ensures compliance with established policies and procedures regarding office services, county protocols and administrative requirements, advises staff and others regarding such requirements. Maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records; ensures confidentiality of files and records and uses discretion in controlling access to and release of information. Produces a variety of word processed documents such as letters, memoranda, and reports; transcribes oral and/or machine dictation, or keyboards copy from drafts; proofs and edits materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats. Interacts with vendors and works on bid specifications. Other Duties Performs related work as required. Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.) Knowledge of-- Modern office procedures and practices including operation of office appliances such as calculators and computers. Secretarial and office management procedures and practices. Ability to-- Perform unit secretarial and office management duties. Perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies. Assist the public, clientele, and others to utilize services by explaining, instructing and advising them regarding their needs and requests and the services provided. Deal effectively with the public. Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.) Training and/or Education: High school diploma or GED equivalent, including or supplemented by courses in office practices. Experience: Two years of progressively responsible general office clerical experience. Licenses or Certificates: Valid driver’s license and a current Medical Examiner’s Certificate in accordance with Federal Regulations may be required (for Emergency Management position only). Special Requirements: A pre-employment and annual tuberculosis screening will be required if employed in a correctional or substance abuse facility. Subject to drug and alcohol testing if employed in Public Transportation Division. Subject to background investigation if employed in the Department of Parks and Recreation, the State’s Attorney’s Office, the Sheriff’s Office, or the Detention Center. Physical Demands: Operation of keyboard devices for sustained periods. Unusual Demands: Work is subject to frequent interruptions. FLSA Status: Non-exempt Compensation Steps: Pay rate: $25.50 - $29.28 per hour; $46,410 - $53,290 annually Grade 718, full-time position, 35 hours per week Sheriff's Office - Warrants & Protective Orders Position closing date: December 1, 2025 Please Note: This position will close at 11:59 p.m. on December 1, 2025. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on December 2nd. Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include: 15 days of sick leave 10 days of annual leave 5 days of personal leave 13 paid holidays *14 in an election year Defined Contribution Plan 457(b) Deferred Compensation Plan Medical, dental, and vision coverage Flexible spending accounts Up to 80% tuition reimbursement Gym membership discounts Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview. Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at recruitment@calvertcountymd.gov with as much notice as possible. Calvert County Government offers a wide range of benefits to enhance the lifestyle of our employees and the lifestyle of their families and dependents.