Department: Finance Location: London Role: Billing Assistant The Firm Clyde & Co is a global law firm with 400 partners, 2000 legal professionals and 3600 staff in over 40 offices across six continents. Its core global sectors position it at the heart of global trade and commerce: insurance; marine, natural resources and energy; projects and construction; aviation. Our vision is to be our clients first choice for complex, multi-jurisdictional matters in our chosen sectors by investing in our core practice areas in chosen locations, serving an international client base and build a network of offices in key trading zones. Our key focus is also to become the “go to” firm in emerging markets, running ourselves professionally by attracting and developing the best people. The Team The Billing team is responsible for ensuring that client invoices are generated and dispatched correctly and in a timely manner. The Billing team provides an important support service to the Partners and Case-handlers. The Role The role of the Billing Assistant sits within the finance team with responsibilities to maintain a flow of billings in line with agreed targets. The role will include the production of billing guides, write-off time and disbursements and to also ensure files are closed and instructions are carried out. Key Responsibilities • The Billing team is responsible for ensuring that client invoices are generated correctly and in a timely manner • Provide a support service to the Partners in all aspects of billing • Take instructions to raise billing guides, write-off and transfer time and disbursements and to close files and ensure instructions are carried out • Provide assistance to Partners on matter management issues generally • Using Elite 3E to make general matter, invoice or credit note inquiries • Allocating correct VAT charges as applicable • Provide accurate advice on billing queries, procedures, VAT issues • Ensure bills are sent out and liaise with the credit control team • Raising apportioned billing schedules and ad-hoc billing schedules in Excel • Ensuring that the agreed Service Levels are met • Provide support for the NBI process by conducting a review of finance information provided by stakeholders opening new matters • Undertake ad hoc responsibilities as required by line manager Essential Skills and Experience Excellent attention to detail. Eager to learn and get involved with a friendly and high performing department. Previous experience in a legal accounting environment is preferred. 3E experience is preferred. Electronic Billing Experience would be advantageous. Experience and understanding of apportionment (multi-party), net recovery and joint billing An understanding of foreign currency issues Excellent Microsoft Excel skills Understanding and experience of the VAT regulations in relation to Solicitor Client Billing Strong numeracy skills Attention to detail with a high level of accuracy Possess good written communication skills Must be flexible at busy times Business Services Competencies Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations. The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas: Technical Excellence People and Team Client/Stakeholder Relationships Service Delivery and Commercial Awareness Personal Effectiveness This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business The Firm When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. Our Commitment Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process. A Note on Privacy Please take a moment to read our privacy notice.. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice. This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business. When you click an apply button, you will be redirected to our careers sign-in page where you can either enter your existing credentials or set up an account with us. If there are no opportunities you would like to apply to, we instead encourage you to join our talent community. We’re a global law firm working with businesses at the heart of global trade and commerce. But we’re so much more than that. Our collective drive, our pursuit of excellence and our ambition to do our best for our clients, and each other has fuelled our growth for over 90 years. Find out more about our firm. It’s an exciting time to work with us. With challenging cases, impactful client projects, growing teams and new offices, you’ll work in a fast-paced environment with rewarding outcomes. Collectively, we strive towards our shared goal of consistently delivering exceptional outcomes and bringing the best out in each other. Explore where you could work with us. Our early careers programmes differ from any other law firm, because of our rich learning experience coupled with our opportunities to work directly with clients. In return, we ask you to bring your ambition and collaborative mind to support the firm’s continued success and growth. Apply to our early career opportunities. With over 65 offices in 26 countries, wherever you’re based, you’ll be empowered to accelerate your career doing interesting, stimulating work, achieving your potential and delivering exceptional outcomes. Discover where we are based. Here, you’re in good company. With over 5,500 individuals with offices in every time zone, our drive for success is continuous, reaching across the globe. Our people stay with us because we invest in strong relationships and value shared success. Learn more about life with us.