Accounts Payable/Receivable Specialist

Job Summary:

The Accounts Payable/Receivable Specialist plays a crucial role in the financial health of an organization by handling various accounting tasks and ensuring accurate financial reporting.

Essential Duties and Responsibilities

Accounts Payable and Receivable:

• Process accounts payable invoices and ensures payments are completed accurately and timely.
• Print weekly payable vendor checks.
• Manage on-site vendor worker compensation certificates.
• Process customer billing.
• Process customer receipts.
• Monitor accounts receivable and manage customer collections.
• Manage customer NYS exempt certificates.
• Process daily sales report.
• Manage credit card transaction through 3rd party software.

Financial Record Maintenance:

• Maintain and reconcile general ledger accounts on a monthly basis.
• Prepare journal entries for accrued expenses and revenue.
• Manage capital assets files.
• Update and maintain accounting journals, ledgers, and other records detailing financial transactions.

Audit Support:

• Support external audit activities by providing necessary documentation and information.
• Assist in implementing and maintaining internal financial controls and procedures.

Compliance:

• Ensure compliance with local, state, and federal government reporting requirements and tax filings.

Other

• Provide back-up support to front desk staff to cover errands, break, and lunch. Provide back-up support to Cost Accountant to cover for planned absences.

Knowledge, Skills, and Abilities

• Basic understanding of accounting principles: use of general ledger and chart of accounts; invoice vouching; cash application; monthly closing process.
• Understanding and demonstration of business math, algebra, and their applications.
• Understanding of New York State sales and use tax guidelines and how to properly accrue sales and use taxes.
• Manage files and records; PC literate and experienced with Microsoft Office applications.
• Able to follow directions precisely and perform repetitive tasks.
• Strong interpersonal and communication skills.
• Team player with a positive attitude.
• Ability to maintain confidentiality concerning financial and employee files.
• Proactive and self-motivated individual with a desire for continuous improvement.

Minimum Education: 

• Associates degree in Accounting, Finance, or related field 

Additional Experience:

• 2+ years of experience in accounting or finance roles.
• Proficiency in MS Office, particularly Excel
• Experience with JobBoss or other ERP systems preferred.
• Excellent analytical skills with attention to detail.
• Ability to prioritize and manage multiple responsibilities in a deadline-driven environment.

All  applicants must be legally authorized to work in the United States for any employer.

All applicants should possess strong English communication skill, as job duties involve direct customer interaction and documentation in English.