Team Assistant, Production, Programme Management - FTC

We are seeking a Team Assistant to support the Production Programme Management team. The Programme Management team works with Production teams to support their strategy & priorities, and support industry engagement and outreach, running multiple projects simultaneously. A successful candidate will be passionate, self-motivated, quick-thinking, flexible and thorough. They will be adept at juggling multiple and diverse responsibilities with a strong emphasis on organisation and an unwavering attention to detail at all times. This is a fast paced environment that requires someone who is proactive and a positive thinker, and is able to exercise good judgment and communicate clearly, as well as able to deal with multiple stakeholders across time zones & cultures. This will a 12month Fixed Term Contract. Duties and Responsibilities (But not limited to:) Provide executive-level support including complex diary management, travel coordination (domestic and international), and expense processing. Plan and execute internal and external meetings, offsites, and team events, ensuring all logistics and materials are handled with precision. Schedule and prepare team meetings, manage agendas, capture minutes and action items, and help ensure follow-through on key decisions. Support projects through creating presentations, templates, and briefing materials as and when needed. Track project milestones and deliverables, keeping the team informed of progress and critical deadlines. Assist with education & outreach initiatives, providing administrative and operational support as needed. Champion the use of internal systems and tools, helping identify opportunities for increased efficiency, automation, and smarter workflows. Collaborate closely with other assistants and stakeholders, surfacing opportunities for alignment and knowledge sharing (e.g. with Production Solutions). Maintain flexibility to evolve with the team as this role may expand to support additional Production Executives or projects over time. Requirements Experience as an assistant in a corporate or production environment. Exceptional written and verbal communication skills in English (additional languages a plus) A genuine passion for entertainment Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides); and comfortable with technology and learning new tools. Able to collaborate across time zones, cultures, and functions. A team player who’s creative, resourceful, and ready to go beyond core tasks to help the group succeed. Sound judgement and discretion when handling confidential information. Ability to prioritise effectively while remaining adaptable amid frequent change. Well organised and driven by finding efficiencies. Curiosity about new technologies and AI tools, and enthusiasm for exploring how they can enhance productivity and communication A commitment to continuous learning and growth.