Senior Administrator

Position Summary

Senior Administrator role will involve:

• Perform defined secretarial and administrative duties to support the plant team, to maintain records and to manage office administration.
• Project a positive image of the organisation.
• create a positive working environment and will lead continuous improvement initiatives with Steris Westport Site

Duties

• Assist visitors and telephone callers by making them welcome and taking care of their needs in a timely, efficient and friendly manner.
• Maintain up-to-date and efficient filing system of all process records and other administration documents.
• Provide secretarial support including maintaining archives, stationary management, scheduling meetings, etc.
• Prepare purchase requisitions and purchase orders, manage receipts and provide administration for all associated accounting.
• Reinforce impression of a quality GMP Healthcare company by maintaining reception and public areas clean and tidy.
• Undertake other duties, tasks and responsibilities as may be assigned by the Management from time to time
• To ensure compliance with safety procedures at all times.
• Interacts with all STERIS employees in a constructive manner.
• To ensure compliance with safety procedures at all times.

Duties - cont'd

• The role will involve with Document control
• Perform defined secretarial and administrative duties to support the plant team, to maintain records and to manage office administration.
• Project a positive image of the organisation.
• Responsible for upkeep of office equipment i.e. buying, ordering equipment and organising repair if required

This senior role would also involve the individual to be responsible for Continuous improvement/ Lean/OTOG activity with Steris Westport

• Lead operational continuous improvement teams. Deploying area improvement plans and role out of IDEA’s.
• Oversee continuous improvement initiatives/activities within the department and participate in Gemba walks.
• Own site 5s audit schedule, carrying out random area inspections.
• Plan, review and develop operational standard work.
• Participate in KAIZEN events.
• To undertake any reasonable management request.
• Initial OTOG activities with Westport site.

Education Degree

Required Experience

• Outgoing, pleasant personality, Good communication skills.
• Reception and telephone-answering techniques.
• Initiative, ability to take responsibility and to work without direct supervision or instruction.
• Achieve error free output to customers.
• Provide expedient and appropriate response to customer inquiries.
• Maintain archive files of all quality records.
• Understand the documentation system and ensure that it is operated correctly.
• Proficient with MS Office suite.