Salary £29,588.00 At the University of Hull, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in the University of Hull workplace. This includes people from global minority backgrounds; people who have a declared disability; LGBTQI+ people; and women particularly for our Grade 9 and 10 roles. Excited to grow your career? We value our talented employees, and whenever possible strive to help colleagues to grow and progress in their future careers. We recognise that our people are our biggest asset. We hope you’ll be as excited as we are by what lies ahead. Let's continue our journey. With great on-site facilities and numerous awards in recognition of our achievements within the Professional Services World, we want to continue growing and nurturing our existing staff as we endeavour to take on our next challenges as a University. Academic Services is a central support department responsible for many administrative services that are provided to students and other areas of the University, including enrolment, student and course records, examination arrangements, results, timetabling and graduation ceremonies. The Scheduling Officer is a key role within the Scheduling Team to support delivery of all scheduling related activities for the University community. The Scheduling Teams will be responsible for the production of the teaching and examinations timetable for specific academic areas within the University. Supporting each other during peak times to ensure service continuity at all times. Reporting to the Scheduling Team Leader, this post will form part of a team of Schedulers who are responsible for the production of the teaching and examinations timetables for the University. The team provides support and guidance in the creation of timetables to meet the needs of different modules, courses, student, staff and room allocations. Both technical and interpersonal skills are essential for the development of the Timetable. Job Title: Scheduling Officer Faculty/Professional Directorate: Academic Services Subject Group/Team Scheduling Reporting to: Scheduling Team Leader Duration: Continuing Job Family: Administration Pay Band: 5 Benchmark Profile: Administrator Band 5 DBS Disclosure requirement: N/A Specific Duties and Responsibilities of the post The Scheduling Officer will take responsibility for the creation of module, course, student, staff, exam and room timetables to agreed deadlines. The post holder will liaise with academic and technical staff as well as other members of the team to maintain a collaborative approach in managing shared resources and minimising conflicts. The post holder will work within a small team to allocate available rooms and resources appropriately for teaching, examination and non-teaching activity across the university. They will do this by ensuring the best allocation of space, level of service and advice is provided to university colleagues. The Scheduling team will be responsible for the collection and collation of timetable data from allocated areas and then input into the scheduling software. The team will create and maintain relationships with academic colleagues to ensure that annual timetabling milestones are taken into account e.g. programme approval, academic workload planning etc. In addition, they will ensure that the data is entered accurately into the timetabling software. The team will work closely with academic colleagues to build module timetables ensuring that these present an accurate picture of the course delivery. The post holder will undertake a proactive approach to resolving issues and conflicting space requirements including guiding academic colleagues into best practice to maximise space utilisation. The post holder will produce management information and assist with the collection of data used in timetabling benchmarking exercises and annual reviews of performance as well as writing reports analysing data as required. A high level of proficiency in the University Scheduling software will be required in order to undertake the scheduling activities. During busy periods, there may be a requirement for the Scheduling Officers to support cross- departmental activities such as enrolment and graduation. JOB DESCRIPTION The job duties and responsibilities listed below are intended to describe the general nature of the role. The duties and responsibilities and the balance between the elements in the role may change or vary over time depending on the specific needs at a specific point in time or due to changing needs in the department. Candidates should note that there may not be an immediate requirement to carry out all the activities listed below. Overall Purpose of the Role The role holder: Will provide administrative support to staff, students and more senior colleagues. The role holder will have practical working knowledge of the system/process/operating environment gained through formal instruction and/or experience May have specific responsibility for a clearly defined section or sub-section of work and will use initiative within the boundaries of the role in line with University policies and procedures. This will include the discretion to deal with non routine queries and/or issues but more complex situations will be referred to senior colleagues. Will plan and prioritise own work and may be required to delegate work to others within agreed objectives. Main Work Activities Communication Assist in the preparation and collation of written documents for circulation Take notes and produce formal minutes at meetings when required Format and edit publications Draft and type formal documentation Compile procedural manuals and other University documentation Provide information, advice and support to students, academics, colleagues and others external to the University Teamwork May be required to supervise the work of others Provides advice and guidance to other members of the team Service Delivery Provide administrative support to colleagues including academic and administrative staff Provide administrative support to specific projects as required Develop and manage office systems to improve the efficiency and effectiveness of the Department Administer procedures relating to the work Planning and Organisation Organise and represent the area and University at events May be expected to plan and monitor the work of others Co-ordinate departmental processes in conjunction with senior colleagues May be expected to organise, prepare and service committees as appropriate Analysis/Data Inputting Record data and produce regular reports as required using Microsoft Office, other software and corporate systems Create spreadsheets to record relevant information Maintain, monitor and interpret information Provide statistical information to be included in relevant reports Use databases (internal/external) to support the work of the department Additionally the post holder will be required to: Fulfil the employees’ duties described in the University’s health and safety policies and co- operate with the health and safety arrangements in place within the department. May be required to undertake specific health and safety roles on request e.g. Display screen equipment assessor, departmental safety officer, fire warden Show a commitment to diversity, equal opportunities and anti-discriminatory practices This includes undertaking mandatory equality and diversity training Comply with University regulations, policies and procedures If you would like to be part of our future or have any queries, then please get in touch today - Talent@Hull.ac.uk If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.