Responsable PMO

Mission Overview:

This is a consultancy mission delivered by Keystone Solutions. As a Keystone Solutions consultant, you will be embedded on site with our client to structure, professionalize, and lead the clients Project Management Office (PMO), in direct support of a department comparable to COSI. You will ensure consistent governance of project portfolios, guarantee methodological quality, and support four steering committees: Accessibility, Quality of Service, Automation & Architecture, and Change Culture.

Consultancy Model at Keystone Solutions:

Under Keystone Solutions consultancy model, you will work closely with the clients leadership and teams, primarily on site during key moments while leveraging hybrid work where appropriate. You will execute the full scope of responsibilities described below on behalf of Keystone Solutions, collaborating with client stakeholders to deliver tangible outcomes within their environment.

Strategic Objectives:

• Alignment of projects with the Flight Plan 2030 (strategic document) and the Roadmap.
• Implementation of a unified governance model.
• Consolidated monitoring of progress, risks, and interdependencies.
• Standardization of methods, tools, and reports.

Key Responsibilities:

1. Governance and Steering

• Develop and maintain methodological standards (PRINCE2, Agile, PRINCE2 Agile).
• Define templates, rituals, and reporting processes to the management and steering committees.
• Ensure coherence between projects, programs, and steering committees.

2. Portfolio Management

• Consolidate the status of the portfolios progress.
• Structure the reporting of indicators (Administration Contract, Flight Plan (strategic document), Roadmap).
• Identify and flag transversal risks.

3. Operational Support

• Support portfolio managers, project managers, and project leaders.
• Prepare governance meetings: agenda, documents, minutes.
• Animate or co-animate certain committees.

4. Quality & Continuous Improvement

• Guarantee centralized and up-to-date documentation.
• Measure project maturity and propose improvements.
• Promote a culture of change and learning.

Client Context:

The client is a relatively small public organization, characterized by highly engaged teams where collaborators frequently take on multiple roles. At a time when the client is temporarily benefiting from external reinforcement to carry out several essential projects, the PMO Lead must play a structuring and accelerating role and foster the organizations transition toward a project-oriented approach. The PMO Lead demonstrates pragmatism and, in certain cases, performs tasks that do not strictly fall within their area of responsibility in order to unblock situations and achieve results.

Key challenges are:

• Ensuring knowledge transfer and coaching to guarantee future autonomy.
• Installing pragmatic governance: lightweight, clear, sustainable.
• Maintaining roadmap coherence considering dependencies and priorities.
• Ensuring quality without losing execution speed and a hands-on mentality.
• Acting as a mentor to PMs and junior profiles within the PMO/Strategy team.

Expected Deliverables:

• Complete governance system (documented).
• Consolidated dashboard by steering group.
• Standardized templates: PID, planning, risks, reports.
• Mechanism for tracking dependencies and capacities.
• Active contribution to the strategic roadmap.

Sought Skills and Profile:

• Proven expertise in PMO and portfolio management.
• Mastery of transformation environments (IT + organization).
• Excellent organizational and communication skills (FR/NL required).
• Ability to work transversally with management, general administration, and business services.
• Ability to coach and develop junior teams.
• Ability to juggle between conceptual tasks and the delivery of concrete work. The candidate must be ready to demonstrate pragmatism and versatility to deliver tangible results.

Collaboration Framework:

• Reports to: a director function comparable to the COSI Director.
• Frequent interactions: General Administrator and Deputy General Administrator, Project Managers, Heads of Department, Senior Users.
• Mandatory participation in steering committees and monthly checkpoints.
• Hybrid mode; on-site presence required at key moments and for team support. Telework possible.

Candidate Mission (to include in application):

The candidate attaches a concise text (max. 1000 words) describing how they envision their approach to the mission in the clients specific context. This text can include, among others:

• Approach and phases
• Core principles
• Priorities
• Collaboration management
• Governance and tools
• Knowledge transfer and sharing

To Attach to the Application:

• CV (max. 3–4 pages) including relevant experiences and results.
• Candidate mission (see above).
• References.

Contract Modalities:

• Duration: 12 months with possibility of extension.
• Presence: 5 days per week.
• Hybrid mode, telework possibilities depending on mission imperatives.

Role Title:

• Expert Program Manager (most recent experience: any time).

Skills:

• Change Management methodology — Level: Expert — Most recent experience: any time.
• Coaching and training of employees — Level: Expert — Most recent experience: any time.
• Communicative — team player — Level: Expert — Most recent experience: any time.
• Portfolio & Project Management — Level: Expert — Most recent experience: any time.

Languages:

• Dutch — Active knowledge.
• French — Active knowledge.

Dynamic Projects as a Keystone Solutions Consultant:

As a Keystone Solutions consultant, you will engage with diverse challenges within the client environment, addressing governance, portfolio consolidation, risk management, and hands-on delivery needs. This mission offers exposure to a wide spectrum of initiatives, steering committees, and stakeholders, accelerating your impact and broadening your experience.

Learning, Development, and Career Growth:

Keystone Solutions supports your professional development through varied client engagements and a culture that values pragmatism, excellence, and tangible results. You will mentor and be mentored, strengthen leadership capabilities, and refine your PMO and portfolio management mastery through real-world delivery.

Being a K-Stone in Each Client Engagement:

Bringing Keystone Solutions consulting mindset to each project means upholding high standards, enabling knowledge transfer, and building sustainable governance while maintaining speed and a hands-on mentality. You will embody this approach across committees, programs, and stakeholder groups to create lasting value for the client.

Work Location and Mode:

Hybrid consulting with on-site presence required at key moments for governance meetings, workshops, and team support, complemented by telework when suitable to the missions needs.

Application:

If you are ready to tackle technical and strategic challenges in a dynamic consultancy environment, apply today at Keystone Solutions Career Portal.