Project Administrator

Do you have a passion for precision and a knack for organization? Frequently recognized as one of the Best Places to Work, McShane Construction invites you to join our team to support the successful delivery of high-quality construction projects. In this key role, you will assist with essential project tasks and communications contributing to a collaborative and team-oriented environment. 

McShane Construction, established in 1984, is a national award-winning general contractor specializing in multi-family, industrial, commercial, and healthcare markets. As a female-owned and led business, we are committed to integrity, innovation, and collaboration, offering a rewarding career environment. With headquarters in Rosemont, IL, and regional offices in Auburn, AL, Madison, WI, Nashville, TN, and Phoenix, AZ, our impact spans nationwide.

Project Administration

• Obtain project insurance certificates from subcontractors and log, save, and forward to third party management
• Create subcontracts and change orders in Project Management software; track routing and distribution
• Assist with subcontractor certified payroll for Davis-Bacon projects
• Process invoices in collaboration with Project Management 
• Manage project closeout, including obtaining necessary documents and assembling necessary information for delivery at project completion
• Complete special projects assigned by Project Teams
• Understand cost code and reporting systems
• Perform other administrative tasks as required to support the Project Teams
• Upload invoices to PM software 
• Upload to and organize plans in Plan Grid
• Assist in soliciting and receiving bids
• Collect project close out documents

Project Communications

• Draft project communications and correspondence
• Refer communications to the appropriate Project Manager or Engineer
• Manage project calls and emails

• Associates degree or equivalent combination of education and experience
• 2+ years related construction administration experience
• Data entry and data management experience required
• CMiC or similar project management software experience preferred
• Ability to use Microsoft Office Suite

Additional Qualities to Thrive in This Role:

• Demonstrates strong attention to detail and the capability to produce precise, complete, and error-free work
• Possesses effective communication skills and the ability to collaborate productively with colleagues
• Exhibits the ability to prioritize tasks and manage multiple priorities and deadlines efficiently
• Displays reliability, a positive attitude, professionalism, and a willingness to learn
• Full-time, in-office position

The salary range for this role is $60,000 to $80,000. This is a good faith estimate based on available market data; final offers depend on experience, skills, and qualifications. This position is also eligible for an annual discretionary bonus and all company-sponsored employee benefits, including medical, dental, vision, 401(k) with match and profit sharing, student loan assistance, and PTO.  

McShane Construction cultivates a culture of inclusion where every individual’s unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.

No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.