Office Assistant

Position Summary 

The Office Assistant provides general office support with a variety of reception and administrative activities for a specified location. This role is responsible for creating a welcoming environment for visitors, supporting internal departments, and ensuring smooth day-to-day operations. 

Duties and Responsibilities 

• Greet and acknowledge all visitors to the location.
• Provide general office support with a variety of administrative activities for all departments at the assigned location.
• Support the call center as needed to answer incoming phone calls, determine purpose of calls, and forward to the appropriate area.
• Assist with administrative functions including receiving and sorting mail, coordinating schedules, ordering office supplies, and handling communication in a confidential manner.
• Coordinate meeting room reservations and follow up on facility needs.
• Assist with photocopying, scanning, filing, and other administrative tasks as assigned.
• Manage ordering and inventory of office supplies.
• Assist with shareholder communications and documentation.
• Coordinate office and event logistics including setup and supplies.
• Assist in planning and organizing meetings and events.
• Aid in facility management and coordination of maintenance requests.
• Coordinate travel arrangements for the CEO, Executive Management Team (EMT), Board of Directors (BOD), and remote employees.
• Support expense reimbursement processes.
• Assist EMT with invoice submission to AP. 
• Support various administrative tasks across departments.
• Represent Lincoln Savings Bank in a positive light in all professional duties, including participation in civic, community, and networking events.
• Perform other duties and responsibilities as defined by Management.

Knowledge, Skills and Abilities Required 

• One year of administrative or customer service experience.
• Excellent phone etiquette and verbal communication skills.
• Ability to work with minimal supervision.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong multitasking and organizational skills.