KEY RESPONSIBLITIES The Finance Manager is responsible, under the direction of the Finance Director, to ensure the smooth running of the finance department. This includes managing two Accounts Assistants and ensuring that the financial records and reporting of Japan H L Ltd, Japan H L Enterprises Ltd & Japan House London Trust are kept accurate and up to date. Application Process * Applications close: 17 November * 1st round online interviews: 19 or 20 November * 2nd round in-person interviews: 24 November * Expected start date: end of December/beginning of January The Finance Manager will hold the following responsibilities: * Monitoring day-to-day financial operations * In close partnership with the Finance Director, management of the finance function ensuring compliance with internal procedures and accounting standards * Preparation of reports for the Ministry of Foreign Affairs (MOFA) * Development and management of financial analysis tools * Preparation of the annual budget/forecast, including liaison with budget holders and MOFA * Line management of two Finance Assistants * Support to the Finance Director with the annual audit * Promoting understanding of financial regulations and legislation Financial Administration and Reporting * Draft quarterly P&L, Balance Sheet and ad hoc reports for Board and Committee meetings * Monitor and prepare general ledger entries * Preparation and management of sales invoices and their accurate revenue recognition * Preparation and management of periodic accounts close (Monthly/Quarterly/Annual) * Undertaking and management of Balance Sheet Reconciliations, including bank accounts and daily sales * Liaising with the external auditors during the annual financial audit, providing relevant audit evidence * Liaison and reporting, as required, with MOFA, ensuring compliance with MOFA specification: * Reporting on the organisation’s reserves utilisation * Cash flow management and FX monitoring * Reviewing month-end stock reconciliations for The Shop, including year-end impairment and adjustments * Assist in the setting and updating of internal control policies & procedures * Providing advice and assistance to non-finance staff * Overview of tax administration in conjunction with an external tax consultant. Budget and Forecast * Oversight of procurement procedures, including management of the purchase order system * Preparation and creation of annual budget and forecasts. * Liaison with Japan House London budget holders. SKILLS, KNOWLEDGE & EXPERIENCE Essential * ACCA, ACA or CIMA qualified * A bachelor’s degree or equivalent level of education * Minimum 5 years’ experience in finance operations * Good knowledge of UK GAAP is essential * Advanced Excel skills * Competency in Microsoft /Word/PowerPoint * Experience in team management * Experience in developing and implementing financial/accounting systems and procedures * Experience in working cross-culturally * Strong attention to detail * Adherence to Japan House London values: Omotenashi, Cultivation, Integrity, Shared Passion, Openness Desirable * Good knowledge of UK tax regulations * Knowledge of Xero or any other ERP systems * Knowledge of the Japanese language is an advantage for reporting purposes * Knowledge of working with Japanese organisations * Knowledge of working with government funding * Experience working in an SME environment * Experience with audit WORK ENVIRONMENT * Our aim is for a flexible approach to work locations, balancing regular on-site presence and working remotely. The mix of office-based working and remote working will be determined by business need and role requirements * Some duties will be carried out in Japan House London public spaces * Office is based at Japan House London, Kensington High Street, off-site work is occasionally required. * Normal working hours are 7 hours per day, 5 days per week, with core hours from 10am to 3pm BENEFITS * Generous holiday allowance – up to 36 days per year inclusive of public and bank holidays * Group life insurance scheme * Remote GP service * Cycle to work scheme * Employee discount for the Japan House Shop and Stand * Discount platform for high street shops * Access to perks and discounts local to Kensington High Street, London * Personal learning budget