Finance and Admin Assistant (Remote)

COMPANY PROFILE:
Brothers for Life is a non-profit organization created and run by injured Israeli veterans to give critical and immediate help as well as mentorship and long-term support to the newly injured who sacrificed their well-being for the safety of the Jewish people.

POSITION SUMMARY:
We are looking for a dynamic, self-starting Finance and Admin Assistant to provide exceptional
administrative and project support to our Executive Director-Canada in our Toronto office. The Finance
and Admin Assistant will have a broad knowledge of non-profit financial support, effective
administrative support, project planning and management, strong communication and interpersonal
skills, the flexibility to adapt to a rapidly changing environment, and the ability to handle confidential
information professionally and discreetly.
The position is remote, and therefore, the candidate will need to have a quiet place from which to work
in a productive way. The candidate will need to be available online Monday - Friday 9:00am - 5:00pm
and from time to time, attend meetings in the Greater Toronto area. Evening and weekend work may
be required.

POSITION DESCRIPTION: 
Bookkeeping responsibilities - Track income, make bank deposits and monthly bank reconciliation,
process vendor payments and reimbursements, update financial records, and prepare monthly
financial statements.
Administration - Answer and direct inquiries, coordinate meetings and calendars, and run the day-to-
day administration of the organization as needed. Help with the creation of draft communications,
monthly newsletters, and announcements.
Maintain Records - The Finance-Admin assistant is responsible for creating, maintaining, and updating
the database for donations and keeping track of pledge renewal dates. Maintain electronic and paper
filing systems and send out pledge reminders.

POSITION SPECIFICATIONS: 

• Minimum two years’ experience in a non-profit organization

• High level of demonstrated administrative skills

• Excellent verbal and written communication

• Excellent organizational and time management skills

• Ability to observe strict confidentiality

• Consistent ability to demonstrate positive and professional behavior

• Accountability, dependability, and flexibility

• Demonstrating a proactive mindset and tendency to take initiative

• Ability to positively adapt to and manage change

• Demonstrated ability to work as part of a team and to work with minimal supervision

• Proficiency and a high comfort level with technology and the ability and interest to learn new technologies

• Experience with nonprofit CRM management and leading accounting software

• Knowledge and understanding of nonprofit organizations and finances (including GAAP)

• Working knowledge of payroll and payroll reconciliations is an asset

Salary range: 60-75k CAD
Reports To: Executive Director-Canada