Job Description What is the Opportunity? The Executive Assistant provides direct support to 2 Vice Presidents part of the Digital Technology team within PB&DT (Technology & Operations). The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials, and prepares/acts as a pre-verification officer for department expense reports. What will you do? Document technical meeting minutes and maintain action items. Manage team moves and changes in workday including vacation tracking and absence management Management of compliance reporting tasks such as overdue staff training, expenses, etcetera Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets Coordinate all requirements, maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team Support in the organization of quarterly town halls, employee recognition celebrations, and other team events Maintain global distribution list and distributes group-wide communications Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization Must-have 2-5 years’ experience in office administration and providing support to senior-level management or relevant experience Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization Ability to thrive in a collaborative environment with a strong capability to prioritize activities. Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements Ability to work efficiently and accurately with minimal supervision Proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills Excellent written communication skills Nice-to-have Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done Professionalism, initiative, enthusiasm, energy, and a sense of urgency Financial industry Executive Admin experience What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable. Leaders who support your development through coaching and managing opportunities Ability to make a difference and lasting impact Work in a dynamic, collaborative, progressive, and high-performing team A world-class training program in financial services Opportunities to do challenging work, opportunities to take on progressively greater accountabilities and opportunities to building close relationships with clients Access to a variety of job opportunities across business and geographies. #LI-Post Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO City: Toronto Country: Canada Work hours/week: 37.5 Employment Type: Full time Platform: TECHNOLOGY AND OPERATIONS Job Type: Regular Pay Type: Salaried Posted Date: 2025-09-23 Application Deadline: 2025-10-08 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Inclusion and Equal Opportunity Employment At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com. Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 84,000+ employees who bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada’s biggest bank, and one of the largest in the world based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to more than 16 million clients in Canada, the U.S. and 34 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at rbc.com/community-social-impact.