Job Requisition: JR101126 Events and Facilities Manager (Open) Job Posting Title: Events and Facilities Manager Department: CC00182 WM001 | PROV | Education Operations Job Family: Staff - Communications Worker Sub-Type: Regular (benefited) Job Requisition Primary Location: William & Mary Primary Job Posting Location: William & Mary Job Description Summary: The Events and Facilities Manager is responsible for the strategic management of the School of Education’s (SOE) building and event space assets to advance the mission of the SOE and enhance the school’s brand identity. The Manager administers event scheduling, pre-event planning and logistics, and on-site support, through effective collaboration with internal William & Mary stakeholders, community partners, and other external clients. The Manager also oversees all related aspects of building and facilities management across the School. We will not sponsor applicants for work visas for this position. Job Description: Required Qualifications: Bachelor’s degree in marketing, communications, or a related field or the equivalent combination of education, training, or experience. Excellent verbal, written, and interpersonal communication skills with the proven ability to work effectively with a diverse constituency. Excellent project management skills with the ability to balance competing priorities and tight deadlines. Strong detail orientation, and analytical and problem-solving skills. Proficiency with Microsoft Office Suite 365 products; particularly in working with spreadsheets and databases. Experience with online event scheduling/tracking systems, or similar software. Experience preparing event planning timelines and budgets. Preferred Qualifications: Experience managing events of varying size and complexity. Experience writing a business plan for a revenue-generating operation. Professional certifications or accreditation in events management (for example, CMP/GMP and/or CMM). Experience with metrics-driven reports. Posting Range: $57,000-$70,000 commensurate with experience Job Duties: 45% Event Management, Scheduling, and Planning: Responsible for the execution of event concepts held in the Professional Development Center (PDC) and across the SOE. The level of support provided is determined by the event classification. Negotiate and approve venue contracts. Utilize scheduling software to schedule all SOE events. Manage food and beverage planning and arrange menus for select groups. Set up and complete floor plan designs for events. Serve as a liaison with event vendors and manage all vendor relationships. Engage with various offices throughout campus to provide pre-planning and onsite management of assigned events. Lead the planning and execution of all signature events for the dean’s office including funded lectures, awards banquets, board meetings, commencement, and student visitation days. Work with the Director of Communications to publicize events and maintain the PDC website. Assist with other SOE functions as needed. Ensure event activities adhere to all relevant university policies and procedures. 25% Business Development and Operations: Collaborate with the dean and director of finance in managing a plan for the use of the School of Education space. Establish goals to advance the strategic use of space based on the mission and values of the School and revenue generation goals. Develop an annual business plan and budget and manage the budget throughout the fiscal year. Serve as the first point of contact for new business and work with potential clients to secure business by submitting proposals when requested and hosting site visits. Prepare invoices and process journal voucher transfers and check payments. Research current industry trends and new event ideas to help improve the event planning and implementation process. Identify best practices and enhancement opportunities to improve organizational effectiveness. Recommend proposed changes to the dean. Collect, analyze, and report data related to the use of SOE facilities. Develop and implement pricing policies for all SOE event venues. Serve as a liaison with event vendors and manage all vendor relationships. Negotiate and approve venue contracts. Manage two hourly positions, and one graduate assistant or student worker. 20% Onsite Event Management: Work collaboratively with staff to ensure full implementation of event logistics and timing. Ensure that any scheduled food service begins and ends on time. Provide audio/visual assistance for event speakers. Ensure appropriate and timely setup and breakdown for all events by communicating plans to set crew on a frequent basis. Create directional signage for events. 10% Building Management: Serve as the School of Education’s contact for facilities management, campus police, and parking services. In charge of the entire facility which includes offices, classrooms, restrooms, event rooms, the basement and attic spaces etc., monitoring the interior and exterior conditions of the facilities, serving as the point-of-contact for SOE users to submit work orders and maintenance requests and process all work orders that are outside the purview of the custodial crew, delegating to hourly workers in non-emergency situations. Review work order charges for accuracy as applicable. Advocate on behalf of the SOE to ensure university policies and services support the building’s multipurpose use. Coordinate with the University’s Emergency Management Team to develop, maintain, and communicate safety protocols and emergency plans for the building. Authorize building access for new employees to have swipe card access to the building and for appropriate individuals to have access to the Flanagan Counselor Education Clinic. Ensure the building’s exterior doors are set to open and close based on building hours, weekend class schedules, special events, and holidays. Manage the distribution of keys to SOE spaces. Manage projects as needed to keep the building looking fresh and inviting. Develop and manage an annual plan for any necessary building upgrades or repairs. Communicate effectively with University Building Services to coordinate housekeeping services. Additional Job Description: Conditions of Employment: This position requires the ability to work additional hours beyond the typical work week, including evenings and weekends as needed to meet the business needs of the operation. Benefits Summary Statement: William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program). Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php Job Profile: JP0058 - Public Relations & Marketing Specialist III - Exempt - Salary - S10 Qualifications: Compensation Grade: S10 Recruiting Start Date: 2025-11-12 Review Date: 2026-01-05 Position Restrictions: EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us.