POSITION DESCRIPTION: This role provides essential onsite HR administrative support and office coordination for the EUK region. It supports the smooth running of day-to-day HR operations while also coordinating office activities to ensure a positive, well-organised workplace experience. The role plays an important part in supporting employee experience initiatives, events and general office operations. This is a strong development opportunity for someone looking to grow a career in HR with exposure to both people processes and office coordination. Prior Office and/or HR experience is beneficial but not essential as full training and support will be provided. Are you a proactive individual with an organised approach looking to get into HR, this role is for you! ROLES & RESPONSIBILITIES: HR Administration Prepare contracts, offers, onboarding packs and HR letters. Manage HRIS updates, employee files, lifecycle documentation and compliance. Coordinate EUK onboarding and offboarding end-to-end. Manage probation, absence tracking and HR reminders. Manage the EUK HR inbox with timely, professional responses. Attend ER meetings to take accurate and confidential minutes. Draft ER letters using approved templates. Maintain ER case files and update Wrike task progress. Office Coordination Serve as the primary onsite contact for employees and visitors. Manage meeting rooms, office supplies, equipment, and workspace presentation. Coordinate onsite events, wellbeing activities, team lunches, refreshment arranging, social initiatives and team days. Liaise with facilities and external vendors to resolve office issues. Reporting & Compliance Prepare monthly EUK HR activity reports (ER logs, absence, onboarding updates). Maintain GDPR compliance and document control. Support EUK policy updates and formatting needs. Performance & Learning Support Schedule performance review meetings and track completion. Assist with training coordination and maintaining learning records. Prepare communication materials, templates, and documentation for HR processes. General Administration Manage HR enquiries and route queries appropriately. Provide administrative support across HR projects, meetings and documentation. Help improve processes by identifying opportunities for efficiency and organisation. SKILLS & EXPERIENCE: Essential Strong administrative and organisational skills. High attention to detail and accuracy. Professional communication skills - written and verbal. Ability to handle confidential information with discretion. Friendly, helpful and people-oriented approach. Ability to manage multiple tasks and prioritise effectively. Proactive mindset and willingness to learn. Desirable Experience in HR or office administration. Basic understanding of HR processes or UK employment practices. Experience minute-taking for formal meetings. Familiarity with HR software or digital admin tools. KEY DELIVERABLES: Complete tasks accurately and on time Keep HR data and documents up to date Communicate clearly and professionally Support HR processes and projects as needed Handle information confidentially Provide helpful, proactive support to employees and managers