Job Details Level: Management Job Location: Admin (VC) - Oklahoma City, OK 73107 Position Type: Full Time Education Level: High School Travel Percentage: Up to 50% Job Shift: Day Job Category: Health Care Department: Administration Position: Director, Facilities Employee Category: Exempt Reporting Relationship: Vice President, Legal Affairs Character Qualities: Dependability: Fulfilling what I consented to do, even if it means unexpected sacrifice Diligence: Investing all my energy to complete the tasks assigned to me Initiative: Recognizing and doing what needs to be done before I am asked to do it Thoroughness: Knowing what factors will diminish the effectiveness of my work or words, if neglected. Summary of Duties and Responsibilities: The Director of Facilities oversees the management and maintenance of an organization's physical infrastructure, ensuring that facilities are safe, efficient, and well-maintained. They are responsible for strategic planning, budgeting, for long range planning and maintenance needs, negotiating contracts within procurement policies and procedures and ensuring those entities deliver as promised, coordinating teams to maintain buildings, equipment, and systems. Responsible for oversight and control of all construction projects and renovations. Assists in development, maintenance and implementation of emergency management and disaster recovery for all sites. Primary Duties and Responsibilities: Strategic Planning -Develops short long-term facilities plan for the efficient and cost-effective management facilities. Budget management – Creates and monitors facility budgets, including operational expense, maintenance and capital projects. Develop capital budgets and forecasts. Works with utility companies to maximize efficiency and reduce overall operating costs. Conducts and/or assists in procurement and bidding processes when necessary for buildings and grounds. Maintenance and Repairs – Oversees all aspects of building maintenance including preventative maintenance, repairs and renovations. Continuously assesses satisfaction with facility services; identifies shortcomings and takes prompt action to maintain high levels of customer service. Team Management – Oversees a team of Facility managers, facility technicians, custodial staff and contractors. Assuring there is cross coordination and cross training between organization, facilities and sites. Contractor Management – Responsible for selecting, managing and overseeing contractors for facility related projects. Ensuring frequency of services are provide the right amount of service without overscheduling or having unneeded services. Serves as the owners representative with regard to new construction and renovation. Safety and Security – Coordinates with organization Safety and Risk Mangers to ensure compliance with safety regulations, implementing safety procedures and changes needed for safety and security, overseeing security systems and contractors. Assists in all inclement weather planning and structure and oversees facility needs during inclement weather. Oversees all alarm systems, monitoring and response for all properties. Emergency Response – Assist in developing, maintaining and implementing plans for emergency response including fire, natural disasters, inclement weather, break ins, vandalism and other potential emergency. Works with contractors to have options of vendors, if needed, to respond in emergency situations. Space Planning and Grounds Oversight – Manage space planning, including layout and utilization of facility that meets the needs of staff and patients. Responsible for oversight of the teams for moving and relocation of staff. Oversees lease negotiations, renewals, and management for all leased properties in coordination with the Legal Department; manages relationships with property owners and landlords. Staff management – Works with staff to understands skills sets, areas of expertise or areas where investment in training of staff would create efficiency and effectiveness and reduce the needs of contractors (i.e. HVAS< plumbing, general carpentry, drywall, painting, etc.). Performs all administrative duties of staff management for direct reports. Supports Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provides leadership and works with all staff to achieve the goals of the “Triple Aim” of healthcare reform—to improve the experience of care, improve health outcomes, and decrease healthcare costs. Embodies the strength of personal character. Places value on being an open and honest communicator who displays high moral and ethical conduct, integrity, adaptability, and sound judgment. Must be a leader in the department and community. Result-oriented problem solver who is responsible and accountable. Performs other duties as assigned. Qualifications Requirements, Special Skills or Knowledge: Project management Budgeting experience and strong math skills Familiarity with construction, architect and various systems such as HVAC, electrical plumbing, etc. Experience with request for proposals and selection processes Management of a team without at least 10 staff members Experience overseeing multiple facilities and at least 100,000 square feet of facility space Experience working with software programs in the management of HVAC, security systems Expert in Excel, building/producing spreadsheets, charts, etc. Problem-solving and organizational skills Valid Oklahoma driver's license and satisfactory driving record Ability to be available on an on-call basis to resolve issues with buildings and ground or for emergency management Education Requirement: High School Diploma or GED with a minimum of 5-7 years facilities management experience plus a certification in facilities management or equivalent certification. Bachelor’s degrees in facilities management, construction management, engineering or business management with a minimum of 5-7 years facilities management experience preferred. One or more of the following professional certifications: Certified Healthcare Facility Manager (CHFM) - HIGHLY PREFERRED; Certified Facility Manager (CFM); Facility Management Professional (FMP); Project Management Professional (PMP); Certified Safety Professional (CSP). Essential Functions: Must be able to lift 25 pounds Must be able to sit for extended periods of time. Must be able to travel in state to facility and sites a significant amount of time. Must have excellent concentration ability.