Assistant Vehicle Maintenance Director

Job posted until filled.

GENERAL DESCRIPTION:

The purpose of this position is to oversee all facility operations to ensure the County's vehicles and equipment are maintained and repaired. This position ensures the safety, efficiency, and readiness of all county vehicles and equipment. This role involves overseeing repairs, handling insurance and procurement processes, and maintaining compliance with OSHA and NFPA standards. This position coordinates with other departments and county leadership to ensure timely problem resolution and vehicle readiness, stays current with DMV and DNR procedures, and manages various computer programs for record-keeping. This position is on call 24/7 and must be prepared for any operational needs, including inclement weather.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Schedules repairs and preventative maintenance of vehicles and equipment.
• Develops specifications for new vehicles and equipment.
• Inspects new vehicles and equipment to ensure correctness of order. This may include out-of-town and/or overnight travel.
• Orders parts using requisitions and purchase order numbers.
• Performs bi-annual inventory of parts department.
• Works with outside vendors for repairs.
• Coordinates and attends shop safety meetings.
• Hires new employees.
• Prepares annual budget.
• Ensures maintenance records are complete.
• Manages the entirety of the vehicle maintenance department. Oversees work of thirteen employees.
• Reviews fuel costs to ensure correctness.
• Attends county meetings, as necessary.
• Develops facility policies and procedures.
• Compiles reports, documents, answers phones, and enters computer data.
• Assists with on-call responsibilities 24/7, including in cases of inclement weather.
• Assesses damage and investigates at an accident scene.
• Maintains OSHA and NFPA standards regarding vehicle maintenance operations.
• Researches ways to provide better service and cost-effectiveness and safety to better maintain or equip county vehicles and equipment.
• Coordinates with other department heads to assure timely repairs and ordering of new county equipment/vehicles to fit the needs and priorities of the departments.
• Schedules training for SOP personnel.
• Distributes Fuel credit cards for travel, schedules vehicles for travel, conducts annual evaluations for employees, monitors department maintenance and fuel funds, makes fund transfers, and deals with the public.
• Inputs and provides information to the insurance company on new vehicles, equipment, and accidents.
• Collaborates with county leadership to ensure county readiness meets standards.
• Works with procurement to purchase new vehicles and equipment, and coordinates delivery and pickup.
• Utilizes multiple computer programs, including Excel and Word, for managing repair information and vehicle readiness.
• Provides performance feedback to employees, including recognition for good work and corrective action as needed.
• Stays current with DMV and DNR procedures for county title work.
• Assumes various roles within the department, including mechanic, parts, and office duties, to ensure smooth operations.
• Pays bills and ensures all invoices are input into the systems.
• Delegates clerical and bill-paying responsibilities, as needed.
• Performs other related duties as assigned.

 KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to weld, cut, fabricate and instruct other employees in these skills. 
• Knowledge of vehicle and heavy equipment repair and maintenance. 
• Ability to compile information necessary for annual budget and quarterly reports. 
• Ability to test drive-repaired vehicles. 
• Computer skills for data entry and reporting. 
• Ability to effectively supervise up to thirteen employees. 
• Ability to communicate with other department heads concerning their assigned vehicle to ensure repairs are complete. 
• Ability to deal with the public. 
• Mathematical skills.      

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent, and five (5) years of related work experience in automotive, vehicle repair, and maintenance, with two (2) years in a supervisory/managerial capacity; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Required: CDL license or ability to obtain within a year. OSHA 609 forklift license.

Preferred: None.

PHYSICAL DEMANDS:

The work is heavy work which requires exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.  This position has the following special vision requirements: close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); color vision (ability to identify and distinguish colors); peripheral vision (ability to observe an area that can be seen up or down and to the left and right when vision is fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); adjust focus (ability to adjust the eye to bring an object into sharp focus). 

WORK ENVIRONMENT:

Work is performed in a high risk indoor and/or outdoor work environment; may encounter noise, weather, extreme temperatures, moisture, humidity, dust, odors, fumes, gases, vibration, electrical hazards, mechanical hazards, chemical hazards, explosive hazards, burn hazards, bio-hazardous waste, moving mechanical parts, or working in high places. In the performance of their duties, employees may be required to use personal protective equipment such as face masks, goggles, boots, gloves, or eye shields.