Accounting Specialist

 Summary

Julie Billiart Schools is a network of schools serving children in grades K-8 with special learning challenges. Our campuses in Lyndhurst, Akron, Westlake, and Brecksville offer unique learning environments for students with autism, ADD/ADHD, dyslexia, and social learning challenges. We are Catholic, non-public schools that respect diverse faith traditions.

Salary

$50,000-55,000 annually 

Job Purpose

The Accounting Specialist supports the daily operations of the Business Office through timely, accurate, and detail-oriented processing of financial transactions. This position is responsible for payroll processing, vendor disbursements, and other clerical accounting functions that support the smooth and compliant financial management of Julie Billiart Schools. 

Why JB?

Julie Billiart Schools offers a comprehensive, mission-aligned benefits package starting on your first day if you work 30+ hours per week. Choose from four medical plans through UMR, with employer HSA contributions up to $1,000, plus free access to our Wellness Program and 24/7 virtual primary, urgent, and behavioral health care. We provide employer-paid life insurance and long-term disability, optional supplemental coverage, and dental (Lincoln) and vision (VSP) plans with dependent coverage up to age 26. Team members also enjoy two work-from-home days each week, a robust Employee Assistance Program with free counseling, access to LegalEase legal support, and optional pet insurance. At JB, we support your well-being so you can focus on the work that matters. 

Duties and Responsibilities

Payroll

• Process bi-weekly payroll and special payrolls as needed.
• Maintain accurate employee payroll records, including but not limited to pay rates,  payroll tax rates, 401K withholdings, payroll deductions, paid time off requests and balances.
• Issue W-2s, 1095Cs and other similar tax forms.
• Manage employee benefits platform (Employee Navigator).
• Provide  payroll-related support and respond to employee questions.

Accounts Payable and Disbursements

• Review and code invoices accurately.
• Obtain approvals and enter payables in accounting software (Sage Intacct).
• Process vendor payments and reimbursements.
• Maintain W-9s.
• Annual 1099 preparation.

Purchasing and Office Transactions

• Manage copier leases, postage machine and other similar service agreements.
• Manage Staples, Amazon and other similar purchasing accounts. 
• Monitor and reconcile purchasing card transactions and enter into Sage Intacct.

Accounting Support

• Assist with providing support for audit preparation and other reporting requests.
• Assist with receipts and deposits as required.
• Account reconciliations as assigned.

Other Duties

• Maintain organized digital and physical records for all transactions.
• Provide excellent customer service to internal staff, vendors and all other constituents.
• Perform other related duties as assigned.

Education, Experience, and Qualifications

Education / Certifications

• Associate degree in Accounting, Business, or related field preferred.

Experience

• 3+ years of bookkeeping or accounting experience in a school, nonprofit, or business office setting.
• Experience with Microsoft Office (Excel, Word).
• Familiarity with Sage Intacct or similar accounting system preferred.

Skills and Abilities

• Strong  attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize tasks, meet deadlines and work in a fast-paced environment.
• Ability to handle confidential information with integrity.
• Effective written and verbal communication skills.
• Commitment to JB’s mission, values, and collaborative culture.

Working Conditions

This position is primarily sedentary and performed in an office environment, requiring frequent use of a computer and other standard office equipment.

Supervision Received

Reports to and is evaluated by the Controller.

Direct Reports

None.

Conclusion 

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications or physical demands associated with the position.

Julie Billiart Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Julie Billiart Schools complies with applicable state and local laws governing nondiscrimination in employment.