Transport Fleet Administrator

Job Title Transport Fleet Administrator Location Thurrock (relocating to Barking within the next 12 months) Working Hours Monday to Friday 08:00 to 17:00 Holiday 22 days annual leave + Bank Holidays About the Role We are seeking a proactive and detail-oriented Transport Fleet Administrator to join the friendly Statom Plant team Key responsibilities · Maintain comprehensive driver files including licence, medical checks, training records and driving history using FM software · Monitor licence expiry dates and endorsements · Coordinate driver onboarding process, training requirements, medical checks · Vehicle handovers (issues/returns) · Allocation of vehicles/assets to drivers and job sites using hire software · Monitoring of vehicle defects submitted by drivers and taking appropriate action · Coordinate with external garages/vendors or in-house mechanics to get planned maintenance, servicing, inspections, defect rectification, tyre issues rectified in timely manner to reduce vehicle downtime · Monitor service records and maintain maintenance logs to ensure compliance with legislation · Administration for telematics system, alerting relevant personnel of unauthorised vehicle use, speeding, driving behaviour etc. · Generating reports as requested and required · Uploading costs from invoices to FM system for accurate maintenance records Experience & skills required Essential · Previous experience with Fleet and vehicle operations/requirements · Computer literate with knowledge of Microsoft Office products (word/excel etc. · Strong organisational and multitasking skills · Ability to work independently and to demonstrate proactive problem-solving skills · Excellent communication skills · High attention to detail · Ability to work effectively within a team, independently and under pressure Desired · Understanding of the construction industry · Knowledge of Fleet Management and Hire Management systems (training will be given) · Previous experience with telematics software · Knowledge of FORS requirements Employee Benefits As part of your PAYE contract you will receive a comprehensive benefits package designed to support · Death in Service Benefit – 3x annual salary payout to your beneficiaries · Private Medical Insurance – Inclusive of pre-existing conditions (subject to provider terms) · Benefit Portal Access – Discounts on a wide range of products and services · Pension Scheme