Proposal Coordinator I

Please note that this is a 100% REMOTE position.

Our Sales team is looking for a Proposal Coordinator to join their team!  The Proposal Coordinator I is responsible for the preparation, co-ordination and submission of proposals within the Environmental, Health and Safety division of SGS in North America. The Proposal Coordinator I is expected to be knowledgeable about all SGS Environmental service offerings on a technical level to prepare accurate responses, as well as provide support to Customers, Outside Sales, Inside Sales and the Client Services team. The Proposal Coordinator I, focuses on accuracy, technical knowledge and organization to contribute to SGS’ success in generating bids and preparing quotes in accordance with SGS standards.

Job functions:

• Develops and manages sales and marketing material and documentation.
• Becomes knowledgeable of SGS services offerings.
• Communicates SGS features, benefits, and services using excellent verbal and written communication skills.
• Generate quotes and proposals that are accurate and branded according to SGS standards for all EHS groups
• Liaises among Outside Sales, Client Services, subject matter experts and team managers to generate proposals.
• Thoroughly reviews all quotations and proposals for accuracy of detection limits, certification requirements, pricing, contract terms, subcontract requirements, and where applicable, LIMS test codes.
• Supports the Sales Operations Team with tasks such as organizing subcontractor rates, preparing worksafe letters for client, etc.
• Coordinates internal team kick off meetings to review proposal requirements and establish tasks and deadlines.
• Answers client questions and provides supporting documentation via email.
• Creates, maintains, and updates all items in the content library in the quoting platform, PandaDoc.
• Assesses client needs against capabilities of SGS.
• Creates, maintains and updates templates for quotations, fee schedule and proposals.
• Provides proposal and opportunity intelligence to the Business Development Manager and Operations Manager.
• Represents SGS professionally and ethically in the marketplace.
• Continually develops personal selling skills, acquires industry knowledge, and broadens and applies expertise in Environmental service offerings.
• Develops a network of industry contacts with subcontractors and vendors.
• Complies with SGS Code of Integrity and Professional Conduct at all times.

• Diploma/Associates degree in a relevant field; Chemistry, Biology, Environmental science (Required) 
• 2 years of experience in technical sales, project management, or customer service (Required) 
• 2 years of experience in the Environmental Industry (Required)
• Ability to manage and coordinate multiple projects in a fast-paced, highly professional environment. (Required) 
• Self-initiative, resource utilization. (Required) 
• Ability to effectively present information in one-on-one and small group situations to customers or employees of the organization. (Required)
• Candidates must demonstrate excellent verbal and written communication skills including grammar and composition. (Required)
• Ability to work well with others & independently. (Required)
• Proven time management skills and a strong attention to detail. (Required)
• Extended hours and shift work may be required from time to time. (Required)

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.