Project Coordinator

Project Coordinator Department: Projects Employment Type: Full Time Location: Bishops Stortford, UK Reporting To: Head of Project Manager & Project Team Lead Compensation: £26,200 - £28,000 / year Description The Project Co-ordinator plays a key role in supporting the successful delivery of projects by managing small works projects independently and assisting the wider team with larger projects. This role involves scheduling resources, maintaining documentation, liaising with clients, and ensuring smooth operational delivery. Key Responsibilities Manage small works projects from initiation to completion. Support the wider team with assistance planning, scheduling, and administration for larger projects. Book project engineers for client works and maintain accurate schedules. Create job sheets, RAMS (Risk Assessment & Method Statements), and maintain project documentation. Book project meetings, take minutes, and follow up on action points. Keep clients updated on project progress and respond to queries promptly. Manage the project mailbox and ensure timely responses to client queries. Review new projects for readiness and escalate issues as needed. Coordinate and manage subcontractors and suppliers for project delivery. Prepare regular status reports for internal stakeholders and clients. Maintain accurate asset records in the CRM system. Arrange services, licences, and equipment for projects. Organise and oversee dispatch of equipment to client sites. Support project handover, client sign-off, and lessons learned documentation. Perform other administrative tasks as required. Skills, Knowledge and Expertise Ability to manage small projects independently and support larger projects effectively. Strong time management and prioritisation skills to handle multiple tasks simultaneously. Excellent verbal and written communication skills for liaising with clients, engineers, and third-party contractors. High level of accuracy in documentation, scheduling, and compliance checks. Familiarity with creating RAMS, job sheets, and understanding basic project delivery processes. Competent in MS Office (Excel, Word, Outlook) and experience with CRM systems or project management tools. Ability to identify issues early and escalate or resolve them efficiently. Comfortable working closely with Project Managers and cross-functional teams. Professional and proactive approach to client communication and relationship management. Benefits Private healthcare Fitness/wellbeing allowance Enhanced pension contributions Life and critical illness cover 31 days holiday allowance Employee assistance programme Enhanced parental leave 2 wellbeing leave days Additional paid leave days for volunteering Free parking Free breakfast, lunch and snacks Games area Busy social calendar