Junior Bid Coordinator/Writer

Junior Bid Coordinator/Writer Application Deadline: 5 January 2026 Department: Business Development Employment Type: Full Time Location: Alternative Heat Head Office Reporting To: Head of Bids Description The opportunity has arisen to join an industry leader in UK’s & Ireland’s commercial decarbonisation sector. At Alternative Heat, we are at the forefront of innovative, sustainable building solutions. As a leader in the design, development, and delivery of offsite-prefabricated energy systems, we take pride in offering groundbreaking decarbonisation solutions throughout Ireland, UK and Europe. As part of our mission to drive the transition to renewable and low-carbon energy solutions, we are excited to announce an opportunity for a Junior Bid Coordinator/Writer to join our team. This pivotal role will shape the future of sustainable energy delivery across a diverse portfolio of public and commercial sectors. Team Overview: The Bids department plays a vital role in driving business growth by securing new projects across the renewables and MEP sectors. Our team collaborates closely with engineering, commercial, and project delivery teams to prepare high-quality, competitive proposals for a wide range of sustainable energy and infrastructure solutions. With a focus on precision, strategy, and innovation, the department ensures each submission aligns with client needs, industry standards, and our company’s commitment to sustainability. Role Overview: This entry-level graduate role is ideal for recent graduates or individuals starting their career in bids and proposals. The Junior Bid Coordinator/Writer will provide administrative, coordination, and writing support to the Bids Team in a dynamic, fast-paced environment. The position offers excellent development opportunities, including hands-on experience in bid processes and the chance to progress towards more advanced bid writing and coordination responsibilities. Job Title | The Junior Bid Coordinator/Writer Location | Alternative Heat Head Office Hours | Monday-Thursday 8am-5pm and Friday 8am-3pm Salary | Competitive Depending on Experience Responsible to | Head of Bids Key Responsibilities What You’ll be Doing: Receive, process, record, and track incoming tenders and alerts via tender portals. Identify and summarise key tender opportunities in line with agreed criteria, saving supporting documentation for review by senior team members. Provide administrative support to the team, including coordinating meetings, diary management, minute-taking, and report collation. Maintain tendering/response portals with up-to-date company information and documents. Assist with populating pre-qualification and selection questionnaires under guidance, ensuring timely submission. Support formatting, quality control, and proofreading of tender applications and supporting materials. Source, provide, and update information/documents from the Bid Library, including templates, to streamline the bids process. Assist with drafting and proofreading basic bid content (e.g., CVs, case studies, standard responses) under supervision. Conduct research and due diligence projects as requested by the Head of Bids or Bid Managers. Maintain and update standard tender supporting materials and the Bid Content Library under guidance. Contribute to post-submission lessons-learnt updates and basic improvements to library content. Any other reasonable duties as required to support the team.