HR Admin & Payroll Assistant

Company Description

We are the Finance & People Experience team at Doctoralia Spain & Tech — 8 passionate people in Barcelona 💙, caring for our greatest asset: our team 👥✨.
We’re part of the DocPlanner Group 🌍, the global leader in healthcare tech 🩺💻, active in 11 countries, with 92K doctors 👨‍⚕️👩‍⚕️ and 61M patients visiting us each month 🌟.

Our mission? To make the healthcare experience better for millions 🙌 — with passion, creativity 🎨 and teamwork 🤝.

If you’re detail-oriented 🔍, proactive ⚡ and love helping others 💛, this might be your place! 🚀

Job Description

This role is responsible for ensuring that the administrative operations related to the employee lifecycle run accurately and in an orderly manner.

It sits within the Finance department, as part of the People Experience Services area, and has a 100% administrative focus. It is ideal for junior profiles who enjoy clear processes, structured tasks, and want to develop their careers in the finance area.

• The position covers the full employee lifecycle from an administrative perspective, including hires and terminations, contracts, payroll incidents, benefits, and employment-related documentation.
• Onboarding and offboarding are managed through our HRIS (HiBob), focusing exclusively on administrative workflows, documentation, creation and updating of employee profiles, and task follow-up.
• The role is highly operational, with stable and well-defined workflows.
• Internal databases and tools (HiBob, Flexoh, Officevibe…) are kept up to date to ensure data consistency and accuracy.
• Administrative reports are prepared for Finance and the People Experience Services area, with a focus on reviewing salary cost data and variable compensation.
• Employee tickets and inquiries are handled efficiently, resolving questions and incidents in an operational manner.
• Close collaboration takes place with Accounting on audits, process automation, and continuous improvement initiatives.
• Learning happens through day-to-day collaboration with cross-functional teams, providing administrative support in areas such as recruitment, talent development, or employer branding.

You will be working closely with our amazing team:
Pilar López | Head of Finance

Lucía Camúñez | HR Manager de Doctoralia

Natalia Ramos | PX Labour Advisor

Alexandra Merlescu | PX Operations & Risk Prevention Specialist

Qualifications

• Degree in Labor Relations, Business Administration or related fields.

• Junior profile, with 1 to 3 years of experience in human resources administration in Spain.

• High proficiency in using Google Workspace tools.

• Fluent Spanish and advanced English.

• Proactive person, eager to develop in the field of human resources, autonomous, and with great attention to detail.

Additional Information

💶 Salary based on experience.
⚕️ Private health insurance.
💰 Flexible benefits through Flexoh.
🇬🇧 Free language classes.
💪 Gym access with Wellhub.
🌊 Hybrid model with a seaside office (4 days remotely).
And most importantly: an amazing team that will support you every step of the way.

🔎 Our process 🔎

• 30 min first intro call with Talent Acquisition Partner to give you more insight into the role, the team, and to get to know you a little better.

• Remote interview with our Hiring Manager (1h) 

• Business exercise to better understand your skills and experiences, based on a few days’ preparation time and a 60-minute working meeting with our management team.