Fleet Services Coordinator

Fleet Services Coordinator Fixed Term Contract - Until March 2026 (potential to be extended) Grade A - £24,796 - £28,142 pro rata Consultation grade - subject to formal evaluation under the Pay Equity Review Working 36.5 hours per week Are you organised, detail-oriented, and passionate about keeping things running smoothly? Birmingham City Council is looking for Fleet Services Coordinators to join our newly created Vehicle Maintenance Service (VMS) to support the day-to-day operations of our fleet. You’ll play a vital role in ensuring our vehicles are compliant, well-maintained, and efficiently managed. Working closely with the VMS Administration Manager and other team members, you’ll help keep our fleet safe, legal, and operational - supporting services that make a real difference across the city. Key Responsibilities Maintain accurate records for vehicle tax, MOTs, insurance, and licences. Monitor servicing schedules and coordinate maintenance and tyre replacements. Assist with vehicle hire arrangements and insurance claims. Input and manage fleet data, including fuel usage and mileage. Prepare reports to support operational decision-making. Liaise with internal teams and external providers to resolve issues and ensure service continuity. Contribute to continuous improvement initiatives around safety, sustainability, and cost-efficiency. What We’re Looking For Proficiency in IT systems, including fleet management software and Microsoft Office. Experience in fleet operations, transport, or logistics. Strong understanding of vehicle compliance requirements. Excellent communication and organisational skills. Commitment to safety and compliance. Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. Unfortunately, we cannot consider any applications without a CV attached Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people. We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application. For any informal enquires please contact: resourcing@birmingham.gov.uk We welcome applications from people with caring responsibilities and flexible working options will be considered. A Disclosure and Barring Service (DBS) check will be undertaken. Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed. Job Description and Person Specification We strive to advertise all roles for a minimum of two weeks. However, due to high application volumes vacancies may close earlier than the stated deadline. We encourage you to submit your application without delay to ensure consideration.