Administrator, Office
Samuel, Son & Co
Full-time
On-site
Hamilton, Ontario, Canada
Description
Responsibilities:
- Answer telephone calls professionally and efficiently.
- Greet visitors in a friendly and professional manner, and support visitor registration system.
- Generate customer invoices based on approval from sales.
- Generate costing invoices for customer own material production.
- Customer portal data entry to submit invoices for select accounts.
- Ability to review data transactions and resolve order costing issues.
- Image documents for file retention.
- Complete supporting transactions for the material retesting procedure.
- Retrieve documentation from imaging as requested by business (invoices, packing slips, MTR’s).
- Order and manage inventory of office supplies.
- Apply general ledger coding and document posting for credit card transactions.
- Coordinate incoming and outgoing mail/couriers.
- Prepare documentation for selected customer requirements.
Qualifications/Attributes:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of D365 is an asset.
- Professional demeanor with excellent interpersonal skills.
- Experience with multi-line phone systems.
- Minimum 2 years experience in an Administrative role.
- Good time management and organizational skills to prioritize tasks and meet deadlines.
- Strong attention to detail and ability to maintain a high degree of accuracy.
- Effective communication skills, both verbal and written.
- Ability to work independently as well as a team member.