Administrative Assistant

Administrative Assistant Department: General Office Employment Type: Part Time Location: Bromley Description Our Values Expert -We will invest in the continual development of our people, team and also technology to ensure that we continue to be experts in all that we do. Professional- We are accountable to our clients, colleagues, and all those with whom we engage to ensure that we are open, transparent and act with integrity in all that we do. Friendly - Whilst at all times being professional, we will ensure that we are approachable and seek to put those with whom we deal, at ease in their dealings with us. We are looking for a reliable and organised individual to join our General Office team in Bromley as a Part-Time Administrative Assistant. This role is for 2.5 days per week: Monday – Full day Wednesday – Afternoon Friday – Full day You will provide essential administrative support to the office team and be available to cover our branch offices when needed. The position requires strong attention to detail, good communication skills, and the ability to work independently as well as part of a team. Key Responsibilities Managing incoming and outgoing post efficiently. Handling telephone calls and providing friendly, professional assistance to clients and colleagues. Covering reception duties and ensuring a welcoming environment. Organising transport and couriers, keeping accurate records. Monitoring and distributing stationery and kitchen supplies. Scheduling, filing, and maintaining deeds and documents. Preparing meeting rooms and refreshments for clients and teams. Scanning, storing, printing, and dispatching documents. Supporting file management for both hard copy and electronic records. Adhering to GDPR and internal security protocols. Contributing positively to team and firm-wide activities. Skills, Knowledge and Expertise Education: GCSEs (A–C) in English and Maths (or equivalent). Experience: Previous experience in administration or customer service (similar role desirable). Technical Skills: Confident with Microsoft Office and IT systems. Personal Attributes: Highly organised, accurate, and methodical. Great communicator with a polite and professional manner. Able to work under pressure, meet deadlines, and use initiative. Team player with a flexible attitude and strong time management. Attention to detail and a conscientious approach. Benefits Profit Share Scheme We want all our employees to have a share in the success of the firm. This non contractual bonus is paid in June based on the profit from the previous financial year. Volunteer Sabbatical We offer our employees up to 2 days paid leave a year to contribute towards our CSR efforts. Long Service Awards We recognise long service through special lunches, extra time off and a monetary reward. Wellbeing - Worklife Central This multi-format programme covers four main topic areas: Careers, Families, Wellbeing and Inclusion. Support and resources are available through a wide range of online live talks, support groups and workshops, long and short-form videos accessible on demand and a library of articles, blogs and podcasts. Medicash You will be enrolled into our scheme which provides cashback on a range of health services. Pension All employees are entitled to join our auto enrolment pension scheme. You will be enrolled in the pension after 3 months of employment dependent on age and salary. Generous & Flexible Annual leave We have a minimum of 25 days across the firm and you will receive an additional day’s holiday after every completed year of service to a total maximum of 30 days. You are also able to carry over up top 5 days of unused holiday entitlement. Birthday off If your birthday falls on a working day, you can have that day off as an extra day’s leave. Maternity, Paternity and Adoption Leave We include family friendly policies when after two years’ service you will be eligible for our enhanced maternity, paternity and adoption leave. Death in Service Insurance All employees will be entitled to 2 x salary. Legal Fees After one years’ service, you will be entitled to a contribution towards legal fees. Recruitment Incentive We offer up to £2,000 (dependent on level of seniority) referral bonus to say thank you for introducing a job candidate that becomes employed by J&P and passes their probation. Season Ticket Loan After probation, you are entitled to apply for an interest free advance for a season ticket to use public transport to reach your place of work. Cycle to Work Scheme Allows you to make a saving of 25% - 39% on the retail price of a bike.